DVSA visits & Compliance Audits
What happens on DVSA visits?
DVSA enforcement teams typically make a visit to your operating
centre following a roadside encounter or other reason, such as a change in your OCRS score. They will check your systems for compliance with the legislation governing goods vehicles and that vehicles are being properly maintained.
DVSA enforcement teams conducting operator visits typically comprise Traffic examiners, who audit tachograph and compliance records, and/or vehicle examiners who are mechanically trained and inspect the vehicles. No two visits are the same as they depend upon the merits of the situation, but the officers will follow guidelines and audit your records according to a set format, and issue a report of their findings, which you will get a copy of.
It is what you as an operator do at that point that really matters, although if your records and systems are in disarray, you can expect to be called to Public Inquiry before the Traffic Commissioner.
Here's how I can assist....
Mock DVSA Spot Check
The 'spot check' is the first tier of compliance check, and is designed for operators wanting to be proactive and make sure they would satisfy a DVSA visit.
The check covers all the points that enforcement officers would look at if they attended your operating centre to check your systems for compliance are in place and working.
Failure to meet the standard will result in being reported to the Office of the Traffic Commissioner and called to Public Inquiry, where your operators licence would be at risk.
For a fixed fee of £150.00, I can attend your premises and carry out the checks, pointing out any necessary improvements. The spot check typically takes around half a day and you'll receive a written summary of findings and recommendations.
Full Systems Audit
If you are expecting a visit from DVSA enforcement officers, or have had dealings with the Traffic Commissioner and need to demonstrate your level of compliance, you will require the higher tier, a comprehensive audit of your systems and associated paperwork.
A unique 200+ point audit, based upon actual enforcement experience, tailored to your requirements.
A full report on the findings within 7 days, with recommendations for immediate and ongoing improvement.
Advice on forming an action plan to manage improvement in the longer term.
Help you demonstrate your improved level of compliance to the Traffic Commissioner.